When discussing office space efficiency, an article in Digit Magazine sums up this topic very well. “Even though government bodies are approving more building planning works, the options are still very limited: build up or build out. But a cheaper, faster, and more resource-effective solution is to simply use the space we already have – just use it better.”
Now, there are a lot of ways to make better use of your current space that range from large scale projects to a few simple changes. But before you get started, you have to find the right solution that matches up with your company’s resources.
Listed below are five different strategies that will get you thinking about what’s possible for your office. And just know that whatever you do to improve space efficiency – no matter how big or how small – its effects will be felt throughout your entire organization.
1. Use Versatile Furniture
Instead of the old cubicle that pretty much only has one function, think about choosing furniture you can use for multiple activities. For example, use a benching system in your conference room instead of a table.
When the conference room isn’t in use for meetings, it can double as a space for temporary or freelance workers or even as a training area. The idea is to think about how people work, and buy furniture that helps them accomplish each of their tasks.
2. Implement Spring Cleaning
Most of the time when we think about spring cleaning, we think about our house. But you can do the same thing in your office. Those old file boxes you’ve kept well past their retention date? Send them off to be destroyed.
Setting aside time to clean reduces clutter and gives your employees a task they can take ownership of. And if you can offer lunch and make it a fun activity, it’s an even better bonus for them.
3. Chose Modular Components to Retrofit Your Space
A more global solution to space efficiency is to use an existing building for your office instead of constructing a new building. Not only does this promote sustainable design, but it helps the environment as a whole.
However, if you’re worried that retrofitting the space will be difficult, look into modular components like movable walls and casework.
4. Try Flexible Work Schedules & Hoteling
Do you have sales reps that are hardly ever in the office? Writers that could do their jobs anywhere? Then it’s probably time to think about flexible work schedules and hoteling.
If some employees can work from home and others can share workspaces when they need to be in the office, you can dedicate much less space to personnel. In fact, you might be able to reduce your space requirements enough to relocate to a smaller office with less leasing fees.
5. Don’t Forget About Storage
With all the different dynamic storage systems that exist, there’s no reason to rely on lateral cabinets or static shelves in your storage area. What’s more, your storage area could be one of the best places in your office to increase space efficiency.
Because if you can reduce the amount of space required for storage, you can use that extra space for activities that actually generate revenue.
Need Help Making Your Office More Space Efficient?
If you need help making your office more space efficient, we’ve got you covered. Our strategies and solutions range from document management consulting and high density shelving to mobile workstations and movable walls.
Get in touch by phone at 1-800-803-1083 or contact us online, so we can get to work devising a plan to increase space efficiencies in your office!
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